Archive Test Cases

Test Cases need to be archived before deleting them. This feature prevents accidental deletion of test cases and, hence, test cases can be deleted only after archiving them.

Test Cases that are not in use currently can be archived to stop them from appearing on the active test case list. Archiving moves the test cases which are unwanted without deleting them permanently.

Archived test cases can be unarchived at any time to move them back to the active test case list. If not required anymore, the archived test cases can also be deleted.

Note: A maximum of 10 filters, including system as well as custom fields, can be selected at a time.


Impact of archiving test cases:

  • All the versions of the test case will be archived.

  • All existing folder associations will be lost.

  • The existing execution of the selected test cases will be preserved along with attachments.

Note: Users with Test Case “Edit” permissions can archive test cases.

Other Points:

  • If you export test cases With All Execution, all the test cases archived as well as unarchived will be exported.

  • In the Test Report configuration screen, the Archived Test Cases filter is provided. If you want to include the archived test cases in the report, then select the filter.

  • In Traceability Reports, the archived test cases are displayed with the Archived tag.

  • If a test case that was created through Automation is archived, then the import of the result file containing the same test case will create a new test case.

  • Import Test Cases: If the import is carried out by mapping the Key, then the archived test case key will not get mapped. The archived test cases will not get imported. Such test cases will be skipped during the import.

You can archive a single test case as well as bulk test cases.

Archive a Single Test Case

Click on the Archive icon for the test case that you want to archive.

Click on the Archive button on the test case details page.

Archive Bulk Test Cases

You can archive multiple test cases in bulk at a time.


1. On the folder tree at the left, select the source folder wherein the test cases lie.

2. Select test cases that you want to archive.

If the Display Test Cases of Sub Folder(s) option is enabled on the tree, then the screen at right will include test cases of parent folder as well as its sub-folders. So make sure you select only required test cases.

Selection of Multiple entities at a time: To select entities within a range on the current page, select the first entity’s check box and then select the last entity’s check box and simultaneously hold the SHIFT key of the keyboard. All the entities between these two entities will get auto-selected.

  • Select All:

→ Select all records on the current page: Clicking on the check box in the column header selects all the records on the current page only. An alternate way is to open the check box drop-down and select Current Page.

→ Select all records across all pages: Open the check box drop-down and select Across All Pages option.

Once you select the test cases that you want to archive, the options for bulk operation become visible on the screen.

3. Click on the more button and click on the Archive option.

The Archive Test Cases screen opens.

4. Click on the Archive button to archive the selected test cases.


If the archived test case was associated with folders, then the folder association details are displayed under the Audit Logs tab for the test case.

Filter Archived Test Cases

To view only archived test cases on the list, open the more icon above the folder tree and click on the Show Archived Test Cases option.

The screen displays all the archived test cases.

You can either unarchive or delete the archived test cases.

  • Delete: It will delete the test case permanently.

  • Unarchive: The archived test case will turn active. You can place the unarchived test case to specific folders by selecting the folders. By default, the unarchived test cases will be moved to All Test Cases (i.e. root folder).


In Test Cycle > Test Cases tab

On Test Cycle > Test Cases tab, you can apply All, Active and Archived filters to view the test cases accordingly.

The archived test cases are displayed in disabled mode. You can still unlink test cases from test cycle. You can not perform any other actions on these archived test cases.


On the Execution Screen

Archived test cases will appear in Read-Only mode. You can not edit the archived test cases, execute the archived test cases or link bugs/attachments to archived test cases.

In Grid View, archived test cases appear with the Archived tag attached to them.

You can apply the filters of All, Unarchived and Archived filters to view the test cases accordingly.

In List View, the archived test cases appear disabled on the screen. You can apply the filters of All, Unarchived and Archived filters to view the test cases accordingly.